Title:  Associate, Corporate Excellence

OVERVIEW

JOB PURPOSE

This role is responsible for the efficient implementation of all internal activities and services of the Organizational Excellence at ITFC in adherence with the established directives and processes.

KEY ACCOUNTABILITIES

Wellness and Social Activities:

• Develop and implement social and wellness programs and activities for ITFC staff. 
• Ensure participation of staff and creation of communication campaigns to promote these activities. 
• Evaluate the impact and reception of these activities by the employees.

Procurement:

• Implement the end-to-end procurement process by obtaining quotations, coordinating negotiations and evaluation and awarding purchases by issuing Purchase Orders to vendors.
• Assist in the negotiation of various contracts in order to drive cost efficiencies wherever possible.
• Following up on the implementation of the assigned contracts for the various departments in order to manage vendor relations and ensure the timely completion of the contracts.
• Managing petty cash expenses and making day-to-day purchases in a timely and efficient manner.
• Develop the delivery prices, sources, conditions, and schedules for vendors as guided by the Administrative Services Manager in order to facilitate regular and timely receipt of goods from vendors as per the defined standards.
• Ensure that the purchasing documentation is complete and updated in the SAP systems for approval.
• Liaise closely with various departments and vendors to ensure that correct levels of services are ordered in terms of cost, availability and specification, effectively ensuring efficient service.
• Assisting in the quarterly cross-check with the Finance department for all ITFC P.O.s and standing invoices.
• Facilitate regular and timely receipt of goods from vendors as per the defined standards.

Travel & Accommodation:

• Coordinate with travel agencies and hotels to best accommodate ITFC needs.
• Coordinate with travel agencies and process travel requests in order to provide timely and efficient domestic and international travel to facilitate ITFC operations.
• Liaise with hotels and local transportation providers, including IDB group transport services, in order to ensure timely provision of stay & transportation facilities for ITFC employees and visitors.
• Gather feedback on hotels & travel services in order to ensure that they match the required standards and evaluate vendors on service delivery accordingly.

Fixed Assets:

• Administer all Fixed Assets owned by ITFC in the SAP system in order to monitor the utilization of various assets over their useful life.
• Assisting in process improvement initiatives (such as e-documentation) in order to drive ITFC towards a paper-free working environment. 
   

KEY ACCOUNTABILITIES

ACADEMIC AND PROFESSIONAL QUALIFICATIONS

• Bachelor's Degree
• 1 year of experience

SKILLS & NECESSARY KNOWLEDGE

• English and Arabic are compulsory

ABOUT APPLICATION PROCESS

If you meet the criteria and you are enthusiastic about the role, we would welcome your application. To complete the application you would need the following document(s):

• Resume/CV
• Copy of passport
• Academic certificate

If you are currently an IsDB Regular staff applying for this role and get selected through the competitive selection process; your current contract type and other terms and conditions will remain unchanged.

The Islamic Development Bank (IsDB) does not ask for payments of any kind from applicants throughout the recruitment process (job application, CV review, interview meeting, and final processing of applications). In addition, the IsDB does not request information on applicants’ bank accounts. The IsDB declines all responsibility for the fraudulent publications of job posts or job offers in its name or, in general, for the fraudulent use of its name in any way whatsoever.